Private Photographer Application Form

Private Photographer Application Form

Hunter/ Jumper
Thank you for your interest in being a Private Photographer at a HITS Horse Show! Please complete the below application, including submission of your intended weeks of attendance, client list and proof of insurance. Please note, your application is not approved until you hear from a HITS representative!
Name

First NameLast Name
Company Name (if applicable)
Media Outlet (if applicable)
Email
example@example.com
Phone Number
Please enter a valid phone number.
Which of our venues are you interested in attending?*

HITS Hudson ValleyHITS ChicagoHITS Del MarHITS CulpeperHITS VermontHITS Ocala
Which week of the Hudson Valley Circuit are you interested in coming?

Hudson Valley I (5/21-25)Hudson Valley IV (7/16 - 7/20)Hudson Valley II (5/28 - 6/1)Hudson Valley V (7/23 - 7/27)Hudson Valley III (6/4 - 6/8)Hudson Valley VI (7/30 - 8/3)Hudson Valley VII (8/27 - 8/31)Hudson Valley VIII (9/3 - 9/7)Festival of the Horse (6/26 - 29)Other
Which week of the Chicago Circuit are you interested in coming?

Spring Spectacular I (6/4 - 6/8)Spring Spectacular II (6/11 - 6/15)Spring Spectacular III (6/18 - 6/22)Summertime I (7/2 - 6)Summertime II (7/9-13)Summertime III (7/16 - 20)Equifest I (7/23 -7)Equifest II (7/30 - 8/3)Equifest III (8/6 - 8/10)Fall Classic (9/10-14)Other
Which week of the Del Mar Circuit are you interested in coming?

Sunshine Classic (7/9 -13)Junior Hunter Finals (7/24 - 27)Summer Festival I (7/30 - 8/1)Summer Festival II (8/6 - 10)Summer Classic I (8/20 - 24)Summer Classic II (8/27 - 31)Other
Which week of the Vermont Summer Festival are you interested in coming?

Vermont Summer Special (7/2 - 6)Manchester Summer Festival (7/9 - 13)Manchester Classic (7/16 - 20)Valley Classic (7/23 - 27)Manchester & the Mountains (7/30 - 8/3)Vermont Summer Celebration (8/6 - 10)
Which week of the Culpeper Circuit are you interested in coming?

Showday National (7/2 - 6)Cavalier Classic (7/9 - 13)Winston National (8/13 - 17)Constitution Classic (8/20 - 24)Culpeper Finals (9/24 - 28)Festival of the Horse (8/8 - 10)Other
Client 1

First NameLast Name
Client 2

First NameLast Name
Client 3

First NameLast Name
Client 4

First NameLast Name
Client 5

First NameLast Name
Client 6

First NameLast Name
Client 7

First NameLast Name
Client 8

First NameLast Name
Proof of Insurance

Please upload your certificate of insurance
Cancelof
HITS Private Photography Policy
- Individual private photographer weekly passes are $1,000.00 at HITS Ocala, HITS Hudson Valley, and HITS Del Mar, which includes 8 clients or less. Passes are $750.00 for HITS Culpeper, HITS Chicago, and HITS Vermont.
- Private photographers may list both barn and rider clients as part of their list of 8. However, BARN CLIENTS may only receive video assets in order to preserve business opportunities for the Official Show Photographer (OP). RIDER CLIENTS may receive both photo and video assets.
- No season-long passes will be issued; private photographers must apply for each week they plan to shoot clients and will receive a credential each week they are approved.
- The private photographer fee must be paid in-person at the HITS Show Office along with the list of clients and proof of accident liability insurance.
- Private photographer client lists will be provided to the OP for review.
- Client lists must be received no later than the Monday of the current show week. Any approved private photographer may not solicit new clients beyond the client list submitted at the time of approval.
- Private photographers may not post photographs taken of people that are not on their client list to their social media accounts during or after the conclusion of the show and may not solicit sales of those photographs.
- Approved credentials are non-transferable; each member of a private photographer company must pay for individual credential passes each week and may not swap between representatives.
  
  Private Photographer Rules
  To ensure the safety of our exhibitors, as well as official vendors and photographers, the following guidelines will be enforced for all private photographers:
- Credentials must be visible at all times.
- OP will have priority in positioning around the arenas and is the only photographer allowed inside arenas during competition and for awards ceremonies. Private photographers must yield to OP when necessary.
- Private photographers should not shadow OP team members and should establish their own locations and shots so as not to interfere with the work that OP team members are contracted to do for the show.
- Private photographers may not conduct portrait sessions on the HITS show grounds at any time.
- Private photographers may not have a trailer, vendor booth, or advertisements on property.
Failure to follow the HITS Private Photography Policy, including any private photographers found shooting without approval from HITS, may result in individuals being asked to leave the showgrounds.
Signature

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